UNIT 1-p6

Advantages and disadvantages of moving to an IT-based communication systems.

Advantages of a Paperless Office

1.  Less Space
If you are to take out all your paper files and burn them outside, you’ll be amazed to see just how much free space your office don’t need.

2.  Savings
Going paperless means less bulky filing cabinets and lesser costs in paying for storage spaces ( rent, lease, etc. )

Disadvantages of a Paperless Office

1.  Human Error
Not everyone is tech savvy in making that transition to a paperless environment, specially when one is used to doing data entry in paper.  There is also a high chance of entering the wrong data.

2.  Automation
To achieve a 100% paperless office, one must have all systems automated flawlessly and this can cost time and money.

3.  Bugs and Breakdowns
To go paperless means keeping all records electronically, which comes with an IT department’s biggest nightmare concerning software and hardware issues that can disrupt work.

1.  Cost effectiveness

Going paperless significantly reduces costs spent on buying not only paper, but also costly printer consumables such as toner and inks. You also lessen the overall usage of your printers, reducing maintenance and repair costs and increasing the lifetime of your printer.

2.  Neater and greener

One of the most obvious advantages of going paperless is that it makes everything much neater. Remember those messy IN and OUT trays you couldn’t make heads or tails of? All gone. And with less paper to throw away, there’s also less waste. Plus, it’s much more environmentally friendly – using less paper, disposable printer consumables, and electricity means you’re doing your part to have a green office.

3.  Save space

Storing paper requires file cabinets, and file cabinets take up space. In one example, a company converted the massive documentation they were required to archive to digital copies, and eliminated an entire room of file cabinets. They were then able to use that valuable square footage as office space for a new salesperson.

Using paper can save trees and nature, as people moan about deforestation.But also using IT based communication can cause cyber bullying and much more.